How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. Here are seven phrases for using your opening lines to imply that your email is a reply or response: "Thank you for your email regarding. To obtain clarification, you have to truly want to understand the other persons point of view. If I don't hear from you by (date/time), I'll give you a call. Youve explained the situation and asked for clarification so that you can solve a problem. Using phrases such as Im sorry or Excuse me when asking for clarification indicates a participatory tone that simply seeks better understanding. Would/Could you please elaborate on it for me? If you preorder a special airline meal (e.g. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Write emails for work the way you would a standard letter. For the record, I would like it known I brought this issue to light weeks before it was a problem. "Come in.Whats up?" Many people presenting or relaying information are not aware of how others are processing what they are saying, leading them to talk above others and preventing them from digesting what is being presented. As a former Speech Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. When asking for clarification, it is essential to choose an appropriate time, such as a Q&A session after a presentation. There are more ways to give and receive clarification while still maintaining your professionalism. WebDepends on the clarification. I was just making sure you had received all of the current information regarding the upcoming project. Im not sure when youd like me to start adding the copy to the development website. Did you ask about the total turnover for this year? How to ask for something in an email with 9 examples, Request for meeting email with samples and templates. ESL Advice receives compensation from companies or individuals for recommending their products. Both phrases can be used to ask for more information or to give more information when someone requests it of you. Sorry, what was that? How to interrupt politely. A thesaurus is your friend here. 10 Polite Ways To Say "Just To Clarify" (Professional Email) It also allows for a wide range of expression as the tone it is said in can add more meaning to the phrase. Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. [Survey] Is It Rude to Say Please and Thank You at the Same Time? Use a call to action to clarify the next steps. I am sorry, but I couldnt follow your suggestions. Writing a letter for clarification is easy if you follow our advice. Say what the problem is first. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. It's a good idea to spell out precisely what information you need. If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. First up, here's a sample email seeking clarification. ", Instead of saying "I don't understand," you can also just say "I'm (a little) confused. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. If you "break something down," you separate it into its parts. Have you wanted me to send the emails first, then attend the meeting? When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. Here are some useful expressions to ask someone to clarify their position or opinion. I am available for a phone call or meeting if that would be helpful. Tips Start with Dear and the persons title and name. When you want to ask for more clarification on something, but dont want to seem rude, do I understand allows you to ask for more information and gives others the ability to correct you if necessary without sounding as though they are berating or belittling you. Master 101 frequent business situations with our eBook! If you can help me with these questions by the end of the day, I can get started on the project immediately. Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. For ESL learners, interrupting someone while someone is talking can Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? If you have to ask again (or if you keep relying on the same person), consider approaching someone else. Many in attendance are often grateful that someone asks any clarification questions as they are too embarrassed to ask themselves! Be polite, and use languages that focus the situation on you and not the other person. Should I begin with each page Mark adds to the FINAL folder, or do you want me to wait until the SEO changes are complete and youd had a chance to go over everything? Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. You may also like: 10 Better Ways To Say Thank You For Clarifying In Emails. he asked, feigning a concerned expression. Avoid Such individuals would then feel lost or misinformed simply because they missed when information was presented, making clarification necessary. Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. I didnt quite catch it. Is that right? I wonder if you can say it in a different way for me/us. The most common cause for a phone not starting is that the battery is dead. This shows you have a desire for more information and it sounds as though you are genuinely invested in the current topic at hand. You should thank them from the core of your heart. Now pretend I don't know anything about how that works. Could/Would/Can you be a bit clearer about it? In doing so, you will be perceived as non-accusatory and therefore, not threatening. For such individuals, paying attention to lengthy topics, particularly if it is not an area of interest, will be ineffective and there is a high chance that such individuals will be distracted at some point. Admit if you are unsure about what the speaker means. Don't worry: Asking for clarification is easy. If you are in a situation where you are being given a lot of information that you may not fully understand, using this phrase is a great way to get the information you need without looking like youre completely lost. Messaging your boss or manager is slightly different from the formal format we use above. Why are trials on "Law & Order" in the New York Supreme Court? Lets explore the three tenants of how to ask for clarification politely. How can I ask, "Why did you send me this link?" By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. However, there can be miscommunication if information or opinion is not clearly expressed or understood. Please repeat it for me to understand it clearly. During these periods, it is best to ask a question as this will allow you to digest whatever information has been presented. that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. Do not give orders or blackmail your colleagues. WebTo ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. How do you explain something in an email? You can contact me on (insert details). To clarify, you want, correct? All Rights Reserved. Would you mind saying what type of permission, written or verbal, you need? Its my bad that I dont quite understand you. Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. Martin holds a Masters degree in Finance and International Business. DeFrank." There are different ways you can ask for clarification in English. If thats the case, it's best to get straight into business. The first thing to remember when asking for clarification is that you can be honest and straightforward. WebAlexander was a polite, considerate and astute student, who was always friendly, focused on his studies and considerate of others. being one of the first students to arrive at the class and asking detailed questions for clarification and verification of his understanding afterwards. Ask for repetition. What is the correct way to screw wall and ceiling drywalls? Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. So, to understand the request, on many occasions, you may need to ask for clarification. Start with a greeting Most professional emails begin with a greeting or a salutation. When you are in a situation where you need to provide clarification on something, but you also need to be stern, using the phrase let me make this clear is perfect for getting your point across while correcting any misinformation someone may have had. In other words, who, what, where, when, why, and how. New Questions. Usually the information you seek is written on the card. For example, a potential new employer may ask a candidate for clarification on details about a previous role. You should ask for an apology first, as you already have missed what the person said earlier. Can you rephrase the instructions, please? Q: I've tried that. You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. In this situation, you may need to ask them to repeat, explain or clarify their position. Monitoring your tone of voice is a key element of learning to ask for clarification politely. If something is mentioned at the beginning of a meeting or lecture and individuals dont have sufficient time to process that information relative to additional content, or they werent paying attention, there is a high probability that such individuals will have no idea what was said previously. "That sounds really good. So, you must request them to do this favor for you. Once youve established your current understanding and whats unclear to you, you can ask questions that will help your reader clarify the information. Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. I want to request you to repeat it, may I? Not sure if this was meant for me. Learn useful English phrases for discussion and debate. Would you say that again, please? & I am afraid I didnt quite catch that. Otherwise, you may not do it properly what you are instructed for. For the record can be a great phrase to use if youre looking to substitute the phrase just to clarify. A reference has been provided on how to professionally use for your information. Using phrases such as Im sorry or Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? link to Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? Now well learn some very useful expressions that you can use to politely ask for clarification in English. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Let me know if you need any further clarification or assistance. *Its better to use Past, not Present. Exemplary scenarios include presenting technical manufacturing information for a specific machine, device, or appliance (Ex. Can you please tell me again what document you requested? Greet your reader. Thanks.. Thanks, you cared. We hope that our clarification email guide provides some simple guidelines to follow. How legitimate is the phrase "from which one to choose"? Write emails and messages faster across Google Chrome. About an argument in Famine, Affluence and Morality, A limit involving the quotient of two sums. It also depends on how big the work is, but I think that generally asking for clarification is never a bad idea. The meaning of both phrases is the same and used interchangeably. We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. See if the information makes sense to someone else. In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. There are other words you might use in this case as well. How would you explain it to me?" Did you mean? ?" Sorted by: 2. Here, Ill share some ways to ask for clarification on someones suggestions in English. When asking for clarification, its always best to either wait for a formal question and answer period or a pause in the flow of a presentation or conversation. Be specific about what you expect to be clarified. Congratulations on getting a job offer! Be polite while asking. Have you requested to send me the MS Word file or the PDF? Reframing your request into "for the greater good" makes it much more digestible to follow up with. Sometimes we need clarification when we want to get a better handle on where others are coming from. WebShe knocked on the door politely and announced, "Mr.Lyman, its Lind." The best questions are open-ended. GET IN TOUCH 514.551.0493 | [emailprotected]. Would/Could you please say that again for me/us? Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. So that we can action your request promptly, could you please provide some more context and clarification around this? Doctor: Youre welcome. A salutation followed by the hiring manager's name is common. If you do, always explain what they are and why they matter. vegan) just to try it, does this inconvenience the caterers and staff? If your doctor gives you any instructions, you must follow them. Follow the format, keep things clear, and always include your contact details! However, they become useless if you dont understand or follow them. I was pleased to receive your job offer earlier today. You mean you need some books from the library, isnt it? Looking for clarification? Likewise, when information is presented via another medium aside from speaking, such as via text, video chat, email, or phone conversation, there is also a possibility that information will become muddled in transit and prompt someone to ask for clarification. The clarification email structure is still the same, but we can assume your boss is already on top of the details. Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. Thank you for providing the detailed information about [Topic X]. 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. Once someone clarifies something for you, you must appreciate their effort. 1 vote 1 answer 18 views. Whether you are in a formal or informal situation, politeness is the key to a good conversation. Some people struggle to write subject lines, but the easiest thing to do is be upfront about what you want.
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